Please find below our latest resources which are based on our internal procedures.


Dropping your child off, signing in/out, and other essentials.

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Core Programme

Information about your childs daily timetable / activities.

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The process we follow to support your child transitioning from home.

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Places are limited. Register your child today.

Due to our prime location next door to Nelson Hospital we recommend registering your child as early as possible. Some places are available now.

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Understand our sleeping / resting procedure.

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Sun Protection

Sunshine can be harmful so we follow this procedure...

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Children love excursions. This is how we keep them safe...

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On arrival at the centre please leave your child’s named bag in the lockers provided.

Please pack a set or two of spare named clothes, a named drink bottle and a named lunch box, containing a variety of food for morning and afternoon teas, as well as lunch (if staying).

Gum boots are the preferred foot wear in wet weather and throughout the winter season.

Children over 2 years will place their shoes/boots on a shoe shelf on the deck prior to entering the classroom (Young Children’s area).

Check and collect your child’s lost property on the Young Children’s trolley regularly and from a basket in the Infant and Toddler area. During term 1 and in the later part of term 3 & term 4 children require a named wide brimmed sunhat. Parents are required to apply prior to the child arriving. Teachers will apply Healthkids provided sunscreen regularly throughout the day

We are a ‘Healthy Heart’ centre so we encourage healthy food choices in your child’s lunchbox. Please provide a drink bottle for your child (over 2 years), these are placed on a shelf in the classroom (Young children’s area). We provide drink cups for the Infant & Toddler’s but if your child uses a drink bottle place this on the trolley in the kitchen as well as their lunch box. Please place perishables on the shelf in the Young Children area, a staff member will make sure it is placed in the fridge till needed. Perishables in the Infant & Toddler area should be placed in the fridge situated in the kitchen. A microwave is also available to heat food.

The compulsory sign In and Out registers for children will be shown to you and procedure explained.

Named nappies will be kept in the bathroom, (keep us in supply please). We accept cloth nappies. To store unclean cloth nappies please provide a named bucket.

We would love to know about your child’s sleep the night before, whether they have awoken early, how they have been in the morning at home and will they need a sleep during the day? Is your child teething, unwell, unhappy, hungry, off their food, needing more food, on medication, is one parent out of town? Have you commenced toilet training? All of this information is relevant to us understanding your child and supporting you.

We need to know any changes – i.e. contact phone numbers, addresses, relationship changes, person picking your child up, custody issues and holiday absences. Please let the office know, by e-mail, phone call, or pop in and see our office administrator

We keep you informed with what is happening in and around the Centre by: A notice board to the right of the entrance gate. A notice board beside the Young Children’s lockers relevant to Infant & Toddler parents as well. A notice board on the wall beside the entrance to the bathroom gives details of the centres licence, curriculum information, centre philosophy and our latest Education Review Report. A notice board of information re staff is on the classroom wall. There is an open invitation to attend monthly board meetings, held at the centre on the 2nd to last Monday of the month. We have individual family pockets for personal communication about your child (on the wall on the Young Children’s deck, and on the wall in the Infant & Toddler area). A red card lets you know when your profile book is available with a new learning story in it. The profile books detail your child’s experiences and development at Healthkids. Your child has a primary caregiver – a teacher assigned to take particular interest in your child.

An art box (in the Infant and Toddler and Young Children’s area) contains your child’s creations… please go through this regularly and take your children’s art home to share with them.

Library books are kept in the Office, and in the Young Children and Infant & Toddler’s classroom. Please feel free to browse and borrow books – a notebook is provided for you to record your name, date book leaves the centre and the books name. Please return books within 3 weeks.

Core Programme


    Young Children's Daily Timetable

    7.45 – 9.45am

  • Arrive at centre/settle children. Core areas of play. Work with children within core areas of Play. Programme plan activities. Children’s interests! Toileting/nappy changing (or when child needs!).
  • 9.45 – 9.55am

  • Optional mat time: Welcome song, singing, music & movement, stories etc.
  • 9.55 - 10:15am

  • Karakia/Morning Tea
  • 10:15 - 12:00pm

  • Tuakana Time. Outside/inside activities/core curriculum/focus group. Toileting/nappy changing. Clean up together!
  • 12:00 - 12:30pm

  • Lunchtime (am session finish).
  • 12:30 - 1:30pm

  • Indoor/outdoor activities/core areas of play/sleep time for some children.
  • 1:00 – 4:00pm

  • PM session starts. Outside/inside activities/core curriculum/focus activity.
  • 2:00pm

  • Toileting/nappy changing (or when child needs!).
  • 2:30pm

  • Mat time: Welcome song, singing, music and movement, stories.
  • 2:45 pm

  • Karakia/Afternoon tea.
  • 3:30 – 4:00pm

  • Tidy up time (pm session finish) Toileting/nappy changing children.
  • 4:00 – 5:15pm

  • Free choice play. Quiet activities before home time. Cleaning up areas together.
  • 5:15pm

  • Home time.



Two free settling sessions with parent/caregiver/whanau, of at least three hours duration, are essential for every newly enrolled child prior to regular attendance. Children who will have all day bookings will have one morning settling session and one afternoon settling session. Each of these will be of at least three hours duration.

The settling sessions enable parents to become familiar with the days’ routines of the centre and enable the teachers to establish a relationship with the family as well as the child. Should the child require more settling sessions, this will be arranged between the parent, primary caregiver and administrator.

Every new child will be assigned a primary caregiver at some time during the settling period and will be available to meet with the family. The assigned Primary Caregiver will be released, during these settling sessions to build their relationships with the child and their parent/caregiver/whānau.

The primary caregiver’s responsibilities will be:- to assist the child’s separation from parents/caregivers. to nurture the child’s emotional, intellectual and physical wellbeing to carry out assessment, planning and evaluation processes of individual children to maintain individual children’s profile books to work in partnership with parents/whānau in providing informal and formal feedback regarding the child’s day, progress and wellbeing. to inform staff and document individual children’s’ needs, sleeps and allergies

Parents/caregivers/whānau will be informed of the centres ‘Transition of Children Policy and Primary Care Giver Policy’ by their primary caregiving teacher. The Operations Manual will be available and accessible for parents to view.

A ‘Getting To Know You’ form for Infant & Toddler’s and a ‘My name is’ form for Young Children will be completed by all parents/caregivers/whānau. This information assists the primary caregiver and other staff in understanding and settling the child and thus creating vital links between home and centre.

If a child is not settling well and/or becomes overly distressed, the parents/caregivers/whānau will be contacted and asked to come to the centre and remain with the child.

If a child has not settled after four weeks the appointed primary caregiver will meet with the parents/caregivers/whānau to discuss support strategies.

Parents/caregivers/whānau will not leave their child at the centre without saying goodbye. Teachers will support parents/caregivers/whānau in verbalising their intention to leave their child.

Parents/caregivers/whānau will be invited by their primary caregiving teacher to contact the centre at any stage during their child’s session to make enquires regarding their child’s wellbeing.

Parents/caregivers/whānau are able to leave a special comforter (e.g. toy) for their settling child and to leave any settling object for a sleeping child (e.g. blanket, toy, cloth) as this is an important link between home and centre.

Teachers will be aware of children’s progress throughout the day and will be available to give feedback to parents/caregivers/whānau at pick up time.

Daily record is kept, and is available, for parents/caregivers/whānau about their child’s sleeps, nappy changes, bottles, toileting or additional food provided. For infants and Toddlers – these records are on the sign-in register clipboard. For Young Children – these records are on the bathroom and sleep room clipboards.



Infants and Toddlers

Infant and toddlers’ sleep room supervision is generally undertaken by the child’s primary caregiver. A record of when the child/tamariki goes to sleep and when they wake is recorded on the daily routine sheet. The children/tamariki will sleep according to their own routine and will not be woken.

Young Children

The Young Children’s/Tamariki’s sleep room supervisor will acknowledge individual children’s routines, use of comfort toys and pacifiers.

The Young Children’s/Tamariki’s sleep room supervisor will settle children/tamariki to sleep or rest, with assistance from the teacher support when required. A record of when the child/tamariki goes to sleep and when they wake is recorded on the daily routine sheet. The children/tamariki will sleep according to their own routine and will not be woken


All sleep room supervision is undertaken by rostered members of staff. The person’s name is recorded on the daily routines sleep sheet along with the time of when the child/tamariki goes to sleep and the time they wake.

All children/tamariki will be settled in either a cot, mattress or stretcher bed on the floor.

Sleeping children/tamariki will be checked by the sleep room supervisor every five minutes to ensure they are breathing normally and resting comfortably. This needs to be recorded on the check sheet located by the doors of the sleep rooms.

The sleep room supervisor is permitted to carry out simple work related activities in close viewing proximity to sleeping children while on supervision duties.

Children’s/Tamariki’s bedding will be laundered after 5 days of use, unless required sooner and stored in individual named bags.

No food or drink in the sleep rooms.

Children’s/Tamariki’s beds will be set head to head, toe to toe in line with Tikanga Maori

Sun Protection


During Terms 1 and the later part of Term 3 and Term 4, between 10 am and 4 pm the UV radiation is generally rated 3 and over, children will wear hats’ which comply with the sun smart programme, wide brimmed/legionnaire, and have their exposed skin protected by sunscreen.

Shaded areas will be provided for the children. Healthkids will continue to evaluate the need for shade. Teachers will set up activities in the shaded areas. Children will be encouraged to play in the shade. The availability of shade will be considered when considering excursions and outdoor activities. Children under the age of one will be kept inside or in the shade at all times.

Parents/whānau/caregivers will supply children with a named sunhat (wide brimmed legionnaire style and compliant with sun smart programme) and staff will ensure that they are worn when outside.

The centre will provide spare sunhats for children who sometimes arrive without one (wide brimmed legionnaire style and compliant with sun smart programme). All Healthkids hats will be washed weekly.

Healthkids will provide sunscreen (banana boat or cancer society SPF broad spectrum/water resistant). If a child is allergic to the centre sunscreen the parents will provide their own sunscreen.

Parents will apply sunscreen to their children at the beginning of a session. Children attending all day will have sunscreen applied again after lunch by teaching staff. It is not recommended that sunscreen lotion be applied to children under one year of age.

If parents provide sunglasses for their child, these need to be close fitting and cover as much of the eye area as possible. They also need to meet the Australia/New Zealand standard 1067 if they are to be effective for sun protection. Teaching staff will encourage any child wearing sunglasses to be responsible for their care.

Healthkids recognises the importance of staff to act as role models. Staff will role model the wearing of sun protective hats, clothing and sunglasses compliant with the sun smart programme when outside in Terms 1 and the later part of Term 3 and Term 4. Staff will role model applying sun screen SPF 30+ water resistant. Staff will role model seeking shade whenever possible.

Children will be required to wear a hat and loose fitting clothing that covers as much skin as possible when outside. Children will also be required to have their shoulders covered, (no sun dresses). Tops must have sleeves.

Sun protection information will be made available through notice boards, newsletters and meetings as a means of providing parent/whānau/caregiver education about sun protection actions. Parents/whānau/caregivers will be made aware of the sun protection procedure upon enrolment and the requirements of them (provide a hat, apply sun screen to child before attendance, permission for Healthkids to apply sunscreen).




Healthkids Preschool Educators will plan, implement and evaluate the centre’s programme to provide children with the opportunity to extend links with their family and the wider world.


To develop and implement written procedures which will ensure opportunities are provided for children to safely visit places of interest in the local community.


  • Before any excursion out of Healthkids a nominated staff member will undertake a Risk Analysis of the area the children and staff will be visiting.
  • Signed permission by the parents/whanau/caregiver is given on each child’s enrolment form for walks within walking distance of the Centre.
  • Signed permission must be obtained from all parents/whanau/caregivers on a Centre Excursion Form for all other trips from the Centre. Every parent/Whānau/Caregiver must also state a current contact phone number for that day.
  • Adult: child ratio will not exceed 1:4 for Young Children and 1:2 for Infants and Toddlers. Where an excursion is near water a 1:2 ratio will be maintained. For excursions across to the Broads Greens a 1:6 ratio for young children will be maintained
  • All vehicles used for excursions must have a current certificate of registration and warrant of fitness. All drivers must have a current NZ license to drive. A record of the vehicle/s number plates and Driver License/s will be made.
  • Children travelling in a private motor vehicle must be restrained in an approved, unexpired child restraint. If the car-seat has a tether strap it must be attached into the boot of the car.
  • There must be two adults in any vehicle carrying more than three children with Young Children and two adults per two children for Infants and Toddlers.
  • A first aid kit, medication and cell phone will be taken on excursions, and at least one staff member must have a current First Aid Certificate. Food, water and sun protection will be taken when applicable.
  • An Excursion roll call will be taken before leaving, during, on departure and on return.
  • Adult/child ratios with the excursion group will be maintained at all times.
  • When children leave the centre on an excursion or impromptu outing it will be approved by the person responsible. A minimum of two staff members, including at least one Early Childhood Qualified and Registered teacher is needed for short walks. A record is written on the daily register of walk, destination, departure time, return time, children, teachers and any other participants. A minimum of two staff, including one Early Childhood Qualified and Registered teacher, will remain at the Centre. Regulation ratios must be maintained at all times.

Registration Form


Parents Name:


Childs Name:

Childs DOB:


Contact Form





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Healthkids Preschool

49 Tipahi Street, Nelson, NZ

(03) 546 9963

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